Payroll – Hourly Timesheets during COVID-19

Hourly Payroll

Effective immediately, all hours for upcoming hourly payroll should be submitted using the Hourly_Time_Entry Template spreadsheet.

In order to ensure the timely processing of our hourly payroll, UBC’s Payroll team is asking Department/Unit/Faculty Managers who are responsible for collecting, approving, and submitting hours to read this information thoroughly.

Please note the following:

1. Please email finance.ubco@ubc.ca to request the encrypted Hourly Time Entry Template file and password.
2. Once all hours for the unit/department/faculty have been collected, please send one spreadsheet that captures all the employees in your unit.
3. We are asking the appropriate signing authority in each respective unit/department/faculty to be copied on the email as a final approval to process the attached hours.
4. Email the completed forms by March 30th to: ubco.payroll@ubc.ca

To avoid duplication, paper timesheets will not be printed and distributed via campus mail, please do not print your own copies and submit them via campus mail.

Note: This does not apply to those business units/departments/faculties that send in an electronic file to Payroll, these hours will continue to be processed as they are today.